How to manage your time more effectively (according to machines) – Brian Christian

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Human beings and computers alike share the challenge of how to get as much done as possible in a limited time. Over the last fifty or so years, computer scientists have learned a lot of good strategies for managing time effectively — and they have a lot of experience with what can go wrong. Brian Christian shares how we can use some of these insights to help make the most of our own lives.
Lesson by Brian Christian, animation by Adriatic Animation.
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In the summer of 1997,. nasa's pathfinder spacecraft landed . on the surface of mars,. and began transmitting incredible,. iconic images back to earth. but several days in, . something went terribly wrong. the transmissions stopped. pathfinder was, in effect, . procrastinating:. keeping itself fully occupied . but failing to do its most important work. what was going on . there was a bug, it turned out, . in its scheduler. every operating system has something . called the scheduler. that tells the cpu how long. to work on each task before switching,. and what to switch to. done right, computers move so fluidly . between their various responsibilities,. they give the illusion . of doing everything simultaneously. but we all know what happens. when things go wrong. this should give us, if nothing else, . some measure of consolation. even computers get overwhelmed sometimes. maybe learning about the computer science . of scheduling. can give us some ideas about our own. human struggles with time. one of the first insights is that all . the time you spend prioritizing your work. is time you aren't spending doing it. for instance, let's say when you check . your inbox, you scan all the messages,. choosing which is the most important. once you've dealt with that one, . you repeat. seems sensible, . but there's a problem here. this is what's known . as a quadratic-time algorithm. with an inbox that's twice as. full, these passes will take twice as long. and you'll need to do . twice as many of them!. this means four times the work. the programmers . of the operating system linux. encountered a similar problem in 2003. linux would rank every single . one of its tasks in order of importance,. and sometimes spent more time . ranking tasks than doing them. the programmers’ counterintuitive solution. was to replace this full ranking. with a limited number . of priority “buckets. ”. the system was less precise . about what to do next. but more than made up for it . by spending more time making progress. so with your emails, insisting on always . doing the very most important thing first. could lead to a meltdown. waking up to an inbox three times fuller . than normal. could take nine times longer to clear. you’d be better off replying . in chronological order, or even at random!. surprisingly, sometimes giving up . on doing things in the perfect order. may be the key to getting them done. another insight that emerges . from computer scheduling. has to do with one of the most prevalent . features of modern life: interruptions. when a computer goes . from one task to another,. it has to do what's called . a context switch,. bookmarking its place in one task,. moving old data out of its memory . and new data in. each of these actions comes at a cost. the insight here is that there’s . a fundamental tradeoff. between productivity and responsiveness. getting serious work done . means minimizing context switches. but being responsive means reacting . anytime something comes up. these two principles . are fundamentally in tension. recognizing this tension allows us. to decide where . we want to strike that balance. the obvious solution . is to minimize interruptions. the less obvious one is to group them. if no notification . or email requires a response. more urgently than once an hour, say,. then that’s exactly how often . you should check them. no more. in computer science, this idea goes by . the name of interrupt coalescing. rather than dealing with . things as they come up –. oh, the mouse was moved . a key was pressed . more of that file downloaded –. the system groups these . interruptions together. based on how long they can afford to wait. in 2013, interrupt coalescing. triggered a massive improvement . in laptop battery life. this is because deferring interruptions . lets a system check everything at once,. then quickly re-enter a low-power state. as with computers, so it is with us. perhaps adopting a similar approach. might allow us users . to reclaim our own attention,. and give us back one of the things. that feels so rare in modern life: rest. .
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